Shared subscription

What is a shared subscription in Mail Merge for Gmail?

If you need to:

• Have multiple Mail Merge for Gmail licences for your team
• A centralized way to manage your licences
• Get one bill for your entire organization

Shared subscriptions are available in Mail Merge for Gmail for every owner of a premium subscription, through the Team seats screen of the web app.

How to add/remove a user on your shared subscription?

1. Open the Team screen — from Google Sheets via Extensions → Mail Merge for Gmail → 🤝 Team, or directly at merge.email/app/team.
2. Choose the number of team seats with − and + on the card at the top and click Update seats.
3. Click Assign seat next to a colleague in the People list, or Add member to assign a seat by email address. Remove, in the ⋮ menu of a member, frees their seat.

See Team seats for the full walkthrough.

How will it impact my invoices?

• Adding or removing a seat does not change your billing period or billing dates: your billing date, monthly or yearly, remains the same as the original subscription.
• If you add a seat:
  • You are charged immediately for the prorated remaining time before the next invoice, on your saved payment method.
  • Your next invoice reflects the new number of seats.
• If you remove a seat:
  • Your account balance is credited with the prorated amount for the remaining time of your subscription.
  • Your next invoice reflects the new number of seats.

Example:

If you have a yearly subscription ($89.90) created on 1st January and you add a seat on 1st of June:

1. You are charged immediately about $44.95 (half of the billing period remaining).
2. The next invoice on 1st January is $179.80 (= 2 × $89.90).