Shared subscription
What is a shared subscription in Mail Merge for Gmail?
If you need to :
Have multiple Mail Merge for Gmail licences for your team
Have a centralized way, role based system to manage your licences
Get one bill for your entire organization
Shared subscriptions are available in Mail Merge for Gmail for every owner of a premium subscription.
Here are the topics that we are going to cover in this article :
How to add/remove a new user on your shared subscription?
Access to the account management screen directly from the add-on.
From the account management screen you can click on "Manage users" , in section "Subscriptions"
The user management screen allow you to add or remove a user from your subscription
How to leverages roles in a shared Subscription?
What are the roles?
There is 3 roles in a shared subscription :
Owner :
There is only one owner per shared subscription.
Owner can manage billing informations
Owner can add or remove licences from a subscription.
Owner has is own license and can use Mail Merge for Gmail
Manager :
A shared subscription can have multiple user with role "manager"
Manager can add or remove licences from a subscription,
Manager has is own license and can use Mail Merge for Gmail
User :
A shared subscription can have multiple user with role "user"
user has is own license and can use Mail Merge for Gmail without any administrative permissions.
How to assign a role to a user?
Access to the account management screen directly from the add-on.
From the account management screen you can click on "Manage users" , in section "Subscriptions"
The user management screen allow owner to assign or remove roles
How will it impact my invoices?
Adding or removing user to a subscription will not change billing period or billing dates : your billing date, monthly or yearly will remain the same than the original subscription.
If you add a new license to a shared subscription :
You will be charged immediately for the prorated remaining time before the next invoice.
Your next invoice will reflect the new number of licences of your subscription.
Example:
If you have a yearly subscription ($47.88) created on 1st January 2022 and you add a license on 1st of June 2022:
You will be charged immediately for $23.94 (because there is half of the billing period remaining)
Next invoice on 1st January2023 will be $95.76 ( = 2x $47.88)
If you remove a license from a shared subscription :
Your account balance will be credited with the prorated amount for the remaining time of your subscription.
Your next invoice will reflect the new number of licences of your subscription.
Example :
If you have a monthly subscription with 4 licenses for a monthly cost of $19.86 (4x$4.99) and you decide to remove a licence : next invoice will be $14.97 (3x$4.99)
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