Shared subscription

What is a shared subscription in Mail Merge for Gmail?

If you need to :

• Have multiple Mail Merge for Gmail licences for your team

• Have a centralized way, role based system to manage your licences

• Get one bill for your entire organization

Shared subscriptions are available in Mail Merge for Gmail for every owner of a premium subscription.

Here are the topics that we are going to cover in this article :

How to add/remove a new user on your shared subscription?

1. Access to the account management screen directly from the add-on.

2. From the account management screen you can click on "Manage users" , in section "Subscriptions"

3. The user management screen allow you to add or remove a user from your subscription

How to leverages roles in a shared Subscription?

What are the roles?

There is 3 roles in a shared subscription :

• Owner :

  • There is only one owner per shared subscription.

  • Owner can manage billing informations

  • Owner can add or remove licences from a subscription.

  • Owner has is own license and can use Mail Merge for Gmail

• Manager :

  • A shared subscription can have multiple user with role "manager"

  • Manager can add or remove licences from a subscription,

  • Manager has is own license and can use Mail Merge for Gmail

• User :

  • A shared subscription can have multiple user with role "user"

  • user has is own license and can use Mail Merge for Gmail without any administrative permissions.

How to assign a role to a user?

• Access to the account management screen directly from the add-on.

• From the account management screen you can click on "Manage users" , in section "Subscriptions"

• The user management screen allow owner to assign or remove roles

How will it impact my invoices?

• Adding or removing user to a subscription will not change billing period or billing dates : your billing date, monthly or yearly will remain the same than the original subscription.

• If you add a new license to a shared subscription :

  • You will be charged immediately for the prorated remaining time before the next invoice.

  • Your next invoice will reflect the new number of licences of your subscription.

Example:

If you have a yearly subscription ($47.88) created on 1st January 2022 and you add a license on 1st of June 2022:

1. You will be charged immediately for $23.94 (because there is half of the billing period remaining)

2. Next invoice on 1st January2023 will be $95.76 ( = 2x $47.88)

• If you remove a license from a shared subscription :

  • Your account balance will be credited with the prorated amount for the remaining time of your subscription.

  • Your next invoice will reflect the new number of licences of your subscription.

Example :

If you have a monthly subscription with 4 licenses for a monthly cost of $19.86 (4x$4.99) and you decide to remove a licence : next invoice will be $14.97 (3x$4.99)