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Shared subscription

What is a shared subscription in Mail Merge for Gmail?

If you need to :
  • Have multiple Mail Merge for Gmail licences for your team
  • Have a centralized way, role based system to manage your licences
  • Get one bill for your entire organization
Shared subscriptions are available in Mail Merge for Gmail for every owner of a premium subscription.
Here are the topics that we are going to cover in this article :

How to add/remove a new user on your shared subscription?

  1. 1.
    Access to the account management screen directly from the add-on.
  2. 2.
    From the account management screen you can click on "Manage users" , in section "Subscriptions"
  3. 3.
    The user management screen allow you to add or remove a user from your subscription

How to leverages roles in a shared Subscription?

What are the roles?

There is 3 roles in a shared subscription :
  • Owner :
    • There is only one owner per shared subscription.
    • Owner can manage billing informations
    • Owner can add or remove licences from a subscription.
    • Owner has is own license and can use Mail Merge for Gmail
  • Manager :
    • A shared subscription can have multiple user with role "manager"
    • Manager can add or remove licences from a subscription,
    • Manager has is own license and can use Mail Merge for Gmail
  • User :
    • A shared subscription can have multiple user with role "user"
    • user has is own license and can use Mail Merge for Gmail without any administrative permissions.

How to assign a role to a user?

  • Access to the account management screen directly from the add-on.
  • From the account management screen you can click on "Manage users" , in section "Subscriptions"
  • The user management screen allow owner to assign or remove roles

How will it impact my invoices?

  • Adding or removing user to a subscription will not change billing period or billing dates : your billing date, monthly or yearly will remain the same than the original subscription.
  • If you add a new license to a shared subscription :
    • You will be charged immediately for the prorated remaining time before the next invoice.
    • Your next invoice will reflect the new number of licences of your subscription.
Example:
If you have a yearly subscription ($47.88) created on 1st January 2022 and you add a license on 1st of June 2022:
  1. 1.
    You will be charged immediately for $23.94 (because there is half of the billing period remaining)
  2. 2.
    Next invoice on 1st January2023 will be $95.76 ( = 2x $47.88)
  • If you remove a license from a shared subscription :
    • Your account balance will be credited with the prorated amount for the remaining time of your subscription.
    • Your next invoice will reflect the new number of licences of your subscription.
Example :
If you have a monthly subscription with 4 licenses for a monthly cost of $19.86 (4x$4.99) and you decide to remove a licence : next invoice will be $14.97 (3x$4.99)